Thank You for Applying to Become a Harkoda Vendor

Be Prepared To Provide The Following Documents

We appreciate your interest in partnering with Harkoda Condominium Services. Your application has been received, and our team will review it shortly.

To ensure a smooth approval process, please review the checklist below and confirm that your business meets all the necessary requirements.

Step 1: General Business Requirements

Be prepared to provide the following documents:

• Registered Business – Your business must be legally registered in Ontario.

• WSIB Clearance Certificate – Proof of good standing with the Workplace Safety and Insurance Board (WSIB).

• Liability Insurance – A minimum of $2 million in general liability insurance ($5 million or more for major projects). Your certificate of insurance must list Harkoda Condominium Services Inc. and the condominium corporation as additional insured parties.

• Harkoda-Approved Contract – Be prepared to sign an agreement outlining the scope of work, payment terms, timeline, and warranties.

• City of Toronto Business License – Required for certain trades, as applicable.

Step 2: Trade-Specific Licenses & Certifications

If your work falls into one of the following categories, additional licensing and certifications may be required:

General Construction & Renovation

• Building Renovator License (for structural work)

Electrical Work

• Licensed Electrical Contractor (LEC) – Registered with the Electrical Safety Authority (ESA)

Plumbing & HVAC

• Master Plumber License (City of Toronto)

• Certificate of Qualification (CofQ) in Plumbing (Ontario College of Trades)

• TSSA License for HVAC Contractors (for heating, cooling, and gas work)

Hazardous Material Removal

• Asbestos Abatement Certification (for asbestos removal)

• Mold or Lead Removal Certification (if applicable)

Elevators & Escalators

• TSSA Elevator Contractor License

Roofing & Exterior Work

• Working at Heights Certification (mandatory for any work performed above 3m)

Step 3: Safety & Compliance

All vendors must adhere to strict safety regulations. Ensure you have:

• Health & Safety Program – Provide Occupational Health & Safety (OHSA) policies.

• Fall Protection Training – Required for work above 3m.

• Confined Space Training – Necessary for work in mechanical rooms, crawlspaces, or underground areas.

Step 4: Due Diligence & Verification (CCDC-11)

Before approval, vendors must also provide:

• References & Past Projects – At least three references from similar projects.

• Permits & Approvals – If required, permits must be obtained from the City of Toronto Building Division before work begins.

Final Approval Checklist

Your application will be approved once we have received and verified:

• All required licenses & certifications

• Insurance & WSIB coverage

• Signed contract outlining scope, timeline, and payment terms

• Necessary permits (if applicable)

By meeting these requirements, you’ll join our trusted vendor network, gaining access to project opportunities, streamlined billing, and greater visibility within our property management portfolio.

Have questions? Contact us at support@harkoda.ca or call 905-856-0003.