Condo Compliance 101: What Every Board Needs to Know

Condo board compliance isn’t just about following rules—it’s about protecting your community, avoiding costly mistakes, and ensuring smooth operations. Staying ahead of legal requirements can feel overwhelming, but with the right approach, it doesn’t have to be.

1. The Top Legal Mistakes Boards Make—and How to Avoid Them

Many condo boards unknowingly make compliance errors that lead to fines, disputes, or legal complications. Here are some of the most common pitfalls:

• Failing to Enforce Bylaws Consistently: Inconsistent rule enforcement can lead to legal challenges.

• Ignoring Maintenance Obligations: Deferred maintenance can result in lawsuits or insurance issues.

• Mishandling Special Assessments: Boards must follow proper procedures when levying extra fees.

• Lack of Transparency in Financials: Mismanagement or unreported spending can cause legal trouble.

How to Avoid These Mistakes:

• Review bylaws regularly and ensure enforcement is fair and documented.

• Stay on top of maintenance schedules and reserve fund studies.

• Follow legal guidelines for special assessments and financial disclosures.

2. Keeping Up with Changing Condo Laws Without the Hassle

Laws and regulations affecting condo boards can change frequently, and keeping up can feel like a full-time job. Here’s how to stay informed without the stress:

• Subscribe to Industry Updates: Join condo law newsletters or attend board training sessions.

• Work with a Condo Management Expert: Professionals stay up to date so you don’t have to.

• Schedule Regular Legal Reviews: Have an attorney review your governing documents annually.

• Keep Detailed Meeting Minutes: Accurate records show compliance with regulations.

3. Why Proper Record-Keeping Protects Your Board

Good documentation is a board’s best defense against disputes, audits, and legal challenges. Make sure you’re keeping:

• Financial Records: Budgets, expenses, and reserve fund allocations should be well-documented.

• Meeting Minutes: Notes from board meetings should outline discussions, votes, and decisions.

• Resident Communications: Keep records of complaints, resolutions, and policy updates.

• Contracts & Agreements: Store copies of vendor contracts, insurance policies, and legal documents.

Final Thoughts: Harkoda Keeps Your Board Compliant and Protected

Board members already juggle enough responsibilities—compliance shouldn’t be another burden. Harkoda ensures your condo stays legally secure, financially transparent, and ahead of regulatory changes.

Worried about compliance? See how Harkoda keeps you protected.